Administrative Assistants (Part Time)

Location: Boston, MA
Date Posted: 02-26-2018
Boston School of Music Arts, MA
Expanding fast — Looking for dedicated, expansion-driven
Administrative Assistants (Part Time)

ABOUT US: 

Located at the crossroads of four major areas: Dorchester, Milton, Mattapan and Quincy, our school offers a highly diverse and collaborative learning environment. We are a warm, vibrant and creative music school. With top-notch staff & music educators, an outstanding student and family population, an innovative approach to teaching, learning and playing music, and engaging in performing arts activities, this is a fast-growing school with over 400 current weekly students. 
 
Our school’s purpose, developed by the co-founders in 2005, is to IMPROVE LIFE THROUGH MUSIC:
  • Help re-awaken goals and dreams in individuals who have become discouraged due to inadequate education in music and other performing arts.
  • Encourage people who have dreamed of performing, and to give them the skills and knowledge to realize those dreams.
  • Encourage young children who have a recognized, but untapped interest in music and performing arts, to free this interest in a fun, thorough and technically sound, effective way.
  • Provide aspiring music professionals and music professionals with the tools, services and support they need to strengthen their art.
 
Our location:  2258A Dorchester Avenue, Dorchester, MA  02124  https://bostonschoolofmusicarts.com/


YOUR MISSION:

You will assist the Executive Director with support of the smooth, upbeat, productive, and efficient  general administrative Support within the executive area of the school.
 
Specifically: Support the Executive Director, and the Music Programs Director with special, set interview appointments, schedule faculty and staff for meetings, help with special events details, general administrative support.
 
MAJOR RESPONSIBILITIES & DUTIES:
  • Provide vital administrative support to Directors, including special projects
  • Coordinate communications between Directors and staff as directed
  • Oversee and perform data entry of financial and customer data, as appropriate
  • Schedule staff interviews during pre-set times to interview with Directors
  • Help Manage teacher and staff schedules
  • Provide event support to Director.
  • Ensure that key files are up to date
  • Other related administrative tasks as applies
REQUIREMENTS:
  • Two+ years of successful customer service, and office administrative experience.
  • Ability to communicate in English well: speak and write clearly, and understand individuals from a broad range of primary cultures that are outside of the U.S. 
  • Attention to the details to provide top-notch service.
  • A degree in business administration or special customer service certification helpful.
  • Comfortable with Apple computers, and OS X, Microsoft online software, Google Docs, and other management software.
  • Experience with Adobe illustrator and Photoshop or other professional design software a plus.
  • Language skills:  Spanish, French, Portuguese, Vietnamese, Mandarin or Haitian Creole -  spoken and comprehension competency in one or more of these languages a bonus.
 
REQUIRED PERSONALITY CHARACTERISTICS:
  • Warmth,
  • high-level of responsibility,
  • well-organized,
  • ability to get along well with a diverse range of people: children, artists, managers and adult students, from a wide variety of cultural backgrounds,
  • a strong sense of discretion,
  • ability to focus well on what’s required and most important, at any given moment.
  • Ability to take responsibility for quality of own results and good work.
  • Able to work independently and also take direction or training from a supervisor or manager.
 
OFFERED SALARY & OTHER COMPENSATION:
  • This is potentially a long-term position for the successful person. The position has excellent promotion potential.
  • Compensation starts at $16 per hour and up, depending on experience. 1st review after 6 months.
  • Performance-based bonuses, and Holiday bonuses.
  • 401k
  • One-week PTO –  for all staff working more than 20 hours per week, during December holidays, after 2 years.
  • Free music lessons.
  • Great work tribe.
 
SCHEDULE AND OTHER IMPORTANT INFO:
  • School hours of operation: Mondays –Thursdays  9 a.m. – 9 p.m., Fridays 9 a.m. to 7 p.m., Saturdays 9 a.m. to 4 p.m.  SOON TO BE OPENING: Sundays 1:30- 5:30 p.m.
  • Position requires:  Mondays - Fridays  12-5, or 10-3, for a total of 25 hours per week. As school grows, this position has excellent growth potential. 
  • May also occasionally fill in for Customer Specialists, who are scheduled weekday evenings – Mon & Wed or Tues & Thursday (3 p.m. until 9:15 p.m.) and every other Sat or fill-in (8:45-4:15). Sundays 1-5.  For the right person, more hours may be added in the near future.
Also: 4x per year, in December, January and June, there are required Admin days at larger performances. Schedule is 10-7 for those 4 Sundays.
 
IMPORTANT: Please do not call as we do not process applications on the phone. Simply send your application through the link provided below.
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